Prepare Supplementary Materials - IEEE Author Center Journals (2024)

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Sometimes text and graphics are not enough to fully communicate your research. Find out how to enrich your journal article by developing a graphical abstract, producing a video, preparing multimedia materials, or creating README files for datasets and supplementary material.

Submitting Supplementary Materials

Recommended file formats for supplementary materials include:

  • Text: TXT, DOC, DOCX, or PDF
  • Image: JPG, TIF, PNG, GIF, PDF, PS, EPS, or BMP
  • Video: MP4, MOV, WMV, or AVI
  • Audio: MP3, AIFF, MOV (Quicktime Audio), RA (Real Audio), or WAV (Windows Audio)
Supplementary files should be labeled as supplementary and uploaded as separate files during article submission.
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Developing a Graphical Abstract

Capture your reader’s attention. A graphical abstract is a visual summary of your journal article and a great way to enhance your content.

A graphical abstract is a concise, illustrative reflection of the content of your article. It should highlight the main point of your article and include a caption describing the image. The graphical abstract can be an image, a video, an audio file, or a PowerPoint file.

Your graphical abstract must undergo peer review along with the rest of your article. Be sure to upload it during article submission.


Graphical abstract example. From N. Neverova et al., “Learning Human Identity From Motion Patterns,” in IEEE Access, vol. 4, pp. 1810-1820, 2016. doi: 10.1109/ACCESS.2016.2557846

Image specifications

  • Dimensions: 660 x 295 pixels
  • File types: JPG, TIF, PNG, GIF, DOC, DOCX, PDF, PS, EPS, or BMP
  • Recommended file size: <45 KB

The graphical abstract image file will be converted to JPG format for publication. Static image files should have the file name: gagraphic, when uploaded.

Video specifications

  • Frame rate: 29.97 frames per second (FPS)
  • Resolution: 16:9 screen aspect ratio
  • File types: MP4 preferred; MOV, WMV, and AVI may be provided for conversion to MP4
  • Recommended file size: <100 MB

The video file must be accompanied by a static image that meets the image specifications above. The video file name should be: gavideo. The static file name should be: gacovergraphic, when uploaded.

Audio specifications

  • File types: MP3, AIFF, MOV (Quicktime Audio), RA (Real Audio), and WAV (Windows Audio)
  • Recommended file size: <3 MB

The audio file must be accompanied by a static image that meets the image specifications above. The audio file name should be: gaaudio.The static file name should be: gacovergraphic, when uploaded.

PowerPoint files

Convert PowerPoint slideshows into a MOV movie file and set the time for each frame to display at approximately 3-5 seconds. Follow the video specifications above.

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Producing Video

A great way to engage readers and complement your written work is by producing a video that summarizes your IEEE journal article.

The video will be published alongside your article in theIEEEXplore® Digital Library. Include the video summary along with the rest of your article during submission so that it can be peer reviewed.

Video equipment

See if your institution has high-quality video camera equipment available. This will produce much higher-quality video than a phone or computer webcam. Use a tripod or other stable surface to eliminate shakiness in the video.

Lighting

Finding the right balance of light is key to producing a good video. Try a few test shots with different lighting options to discover what works best. Your camera may have a “white balance” feature that removes unrealistic color casts and improves contrast between the subject and the background.

Audio

The microphone in your video camera may be insufficient to create high-quality audio for your video. To overcome this problem, you can record the audio separately on a computer and edit it into the video later, or use a separate microphone plugged directly into the video camera.

Voiceover

If you wish, you may narrate the video and explain your research directly to your audience. To do so, prepare and rehearse a detailed script for the video. Pay special attention to the pace of the script. Test your draft script with peers and ask for feedback. You may ask someone else to narrate the video if you prefer, but it is usually best to hear directly from one of the article’s authors.

Creating the video

To keep the viewer’s interest, do not stay on one camera shot for too long. Alternate between different shots such as experimental results, computer screenshots, and the speaker’s face. Get as close to the subject of each shot as possible so that the subject fills the whole frame.

Capturing information from computer screens

There are two standard ways to capture images and actions from a computer screen:

  • Point your camera at the screen and record
  • Use screen capture software to generate digital video files that can be edited into the video summary

If you use the camera method, check for glare and reduce or remove lighting as necessary to eliminate the glare.

Editing and creating digital video files

Use video editing software to assemble the scenes into a finished video. There are many commercial options such as Apple’s iMovie, Adobe’s Premiere, and Corel’s VideoStudio, as well as many shareware software products.

File specifications

Save or export your final video in MPEG-4, MOV, or AVI format. These formats open easily on most computers so your reviewers and readers can access the video.

File size

Please note that video file size is limited to 100MB. If your file is larger, we recommend reducing your resolution from HD to 1280 x 1024 or 1024 x 780. This will make your file significantly smaller without losing much image quality.

Questions

Contacteditsupport@ieee.orgwith any questions about these specifications. Questions about the content of the video should be directed to the publication’s editor.

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Preparing Multimedia Materials

Enhance your journal article with multimedia materials. Find tips and best practices in the IEEE guide for preparing multimedia materials.

Multimedia objects such as video clips, source code, or data sets can complement the text and graphics of your article.

Learn more in our guide onpreparing multimedia materials(PDF, 6 MB).

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Creating a README File for Datasets

Help readers understand what you are sharing with them before they download your datasets.

Provide a detailed README file for your dataset that includes the following sections:

  • Description:Overall description of the objects and what the audience can expect to gain by downloading them.
  • Size:The total size of all objects—in kilobytes if less than one megabyte in size, or in megabytes if one megabyte or greater in size. This will allow IEEE to provide users with information that will help them make downloading decisions.
  • Platform:The platform required to use these files.
  • Environment:The environment needed (operating system, version, particular libraries, compiler versions, DLLs, etc.).
  • Major component description:Detailed description of the major components of the data set.
  • Detailed setup instructions:Instructions should be in a step-by-step format, including information on how to perform any necessary set-up. For example: creating directories, copying/moving files into particular locations, etc.
  • Detailed run instructions:Set of detailed instructions on how to compile or run any program(s) associated with the data set or collection, any special set-up of the computer environment required, etc.
  • Output description:Description of the expected output of the program(s) so users will know if they are seeing what the author intended.
  • Contact information:The author should provide contact information in case users have questions regarding the multimedia material.

Format your README file in PDF or text format for easy accessibility. If your article is accepted, all supplemental files including the README file will be compressed into a .zip file or .tar.gz file as appropriate. The compressed file will be uploaded to IEEEXplorewith the rest of the article.

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Creating a README File for Supplementary Material

Adding pertinent video or audio clip multimedia files to your journal article can help you communicate your work more effectively. Help readers interact with your multimedia object by including a README file for supplementary material.

Include the following sections in a README file for your playable multimedia object:

  • Description:Overall description of the objects and what the audience can expect to gain by downloading them.
  • Size:The total size of all objects—in kilobytes if less than one megabyte in size, or in megabytes if one megabyte or greater in size. This will allow IEEE to provide users with information that will help them make downloading decisions.
  • Player information:Provide the minimum version of the player software that is required to play the submitted files. Include the name of the software, the version number, and any special requirements for the player. For non-standard applications, include what platform(s) is required along with detailed information about interacting with these objects.
  • Packing list:Complete list of all the files included in the set of multimedia objects.
  • Contact information:The author should provide contact information in case users have questions regarding the multimedia material.

Format your README file in PDF or text format for easy accessibility. If your article is accepted, all supplemental files including the README file will be compressed into a .zip file or .tar.gz file as appropriate. The compressed file will be uploaded to IEEEXplorewith the rest of the article.

Prepare Supplementary Materials - IEEE Author Center Journals (2024)

FAQs

What is supplementary material in IEEE? ›

The author will need a registered ORCID in order to submit a manuscript or review a proof in this journal. Supplementary Material: Posting, in electronic form on IEEE. Xplore R. ©, of supplementary material (e.g., additional tables, figures, data, multimedia, computer code, etc.)

How do you reference a supplementary material from a journal? ›

For supplementary materials that are part of an article, cite the article as usual, but add the section name/number and title of the supplementary materials to the end of the reference.

What is supplementary material in journal? ›

Supplementary material typically includes relevant material that does not form part of the main article, which may include additional data such as computer code, large tables, additional figures or appendices.

How do I write a journal paper in IEEE format? ›

Structure Your Paper
  1. Title. Your paper title should be specific, concise, and descriptive. ...
  2. Abstract. Provide a concise summary of the research conducted. ...
  3. Funding Footnote. ...
  4. Introduction. ...
  5. Methods. ...
  6. Results and Discussion. ...
  7. Conclusion. ...
  8. Acknowledgments.

What are examples of supplementary materials? ›

They include skills development materials, grammar, vocabulary and phonology practice materials, collections of communicative activities, teacher's resources and web materials. Supplementary materials may also come from authentic sources (e.g. newspaper and magazine articles, video, etc.).

How do you find supplementary materials in a research paper? ›

Here are the steps to perform: Search for the published article page. On the article page (abstract or full text), look at the top right hand side of the page next to the article title, click on the Download article dropdown menu to access the supplementary files.

How do you label supplementary figures? ›

Supplementary figures and tables should be labeled as FIG. S1, FIG. S2., etc. and TABLE SI, TABLE SII, etc.

What would supplementary materials or using supplementary materials be? ›

These usually include skills development materials, vocabulary, phonology, grammar, practice materials, collections of communicative activities and teacher's resource materials. We can find supplementary materials from authentic sources such as newspaper articles, magazine articles, videos etc.).

How do you label a supplementary table? ›

The supplementary materials document may contain additional figures, tables, equations, etc. Such items should be numbered with an uppercase "S" to identify them as supplementary. For example, number the first figure in the supplemental document "Fig. S1"; the first table, "Table S1"; etc.

Where do you put supplementary materials? ›

A list of all the supplementary materials and files included with a manuscript submission. This is usually required in some form by scholarly journals, though it can appear in a variety of places such as above or below the paper's reference list or along with the paper title in the journal's table of contents.

What is the purpose of using supplemental materials? ›

Supplemental materials can provide instructors a way to fill in perceived gaps within the prescribed instructional materials and can offer instructors additional approaches to motivate students. Complementary supplemental learning materials can also aid instructors with meeting the diverse needs of all learners.

What is supplementary material collection? ›

Supplementary materials (complementary to the main collection) is a term broad enough to include all kinds of materials and carries no implication of limits. Supplementary materials is the best term to describe the subject of the book.

What is IEEE format example? ›

Once a source has been cited, the same number is re-used for all subsequent citations to the same source. Here are some examples of IEEE style citation: “... as shown by Brown [4], as previously stated.” "The theory was first put forward in 1987 [1]." “For example, see [7].”

How long should an IEEE paper be? ›

The typical regular paper is between 20-25 pages long, when formatted using the standard IEEE transactions template.

How do I write IEEE format in Word? ›

Your paper must be in two column format with a space of 4.22mm (0.17") between columns. All paragraphs must be indented. All paragraphs must be justified, i.e. both left-justified and right-justified. The entire document should be in Times New Roman or Times font.

What are the supplementary activities? ›

Supplementary activities are those activities organized by the school according to its curricular project during the school timetable and that differ from the actual teaching activities in terms of time, place or the resources.

How supplementary reading materials help teachers? ›

Reinforce the core curriculum of a classroom. Some students follow along in the classroom, and others might need a bit of extra support to keep up in some subjects. Supplemental materials can help to enhance the lessons that a teacher is taking their class through.

What basic part of research is a list of supplementary materials used in the study? ›

An appendix contains supplementary material that is not an essential part of the text itself but which may be helpful in providing a more comprehensive understanding of the research problem and/or is information which is too cumbersome to be included in the body of the paper.

Which of the following is supplementary method? ›

Hence, questionnaire is the best method to get supplementary information about the personal characteristics.

What is the difference between supplementary and supplemental? ›

Supplemental means the same as supplementary. You'll probably be able to buy supplemental insurance at an extra cost.

How do you Harvard reference supplementary materials? ›

If the article that you are referring to is in a journal supplement you would provide this information in place of the issue information (in round brackets). In addition to this, you would add an 's' before the first page number.

What format do science journals use? ›

The most frequently used citation style used in science is APA (American Psychological Association) style or Vancouver, created by the IEEE (Institute of Electrical and Electronics Engineers).

How do you write a manuscript for a scientific journal? ›

Conclusion
  1. Organise the manuscript properly.
  2. State the study question and study rationale clearly.
  3. Explain the materials and methods in a systematic manner.
  4. Structure the materials and methods and results sections in a similar manner.
  5. Make the discussion section concise.
  6. Explain if -and why- your study results are important.

What are the purpose of supplementary books and other materials in classroom? ›

Supplemental resources can be a powerful tool in your online course. When used appropriately (and not distractingly), they can help motivate, engage, and support students as they make their way through other course elements.

What are the graded supplementary materials for a school? ›

2 Supplementary materials

include skills development materials, grammar, vocabulary and phonology practice materials, collections of communicative activities and teacher's resource materials.

What is supplementary reference? ›

The supplementary references generally cite methods that were critical to the study being published. As a result, an important body of work does not receive appropriate recognition – a troubling observation given the increasing use of quantitative impact measures (citation counts, impact factors, etc.)

How do you make a table for a journal article? ›

Formatting tables and figures in your research paper - YouTube

How do you prepare the figures and tables in a manuscript for submission? ›

Ensure that the tables and figures in your research manuscript are self-explanatory and can be understood independent of text. 2. Do not repeat the contents of your tables and figures within the text. Instead, use the text to focus on the significance or key points of your tables and figures.

What is the difference between appendix and supplementary material? ›

The term used depends on the type of communication being prepared; appendices are usually used in theses and reports, whereas supplementary data or supporting information are often terms used by scientific journals.

How would you use resources effectively to supplement learning? ›

Effective educational resources:
  1. 1 have a clear instructional purpose.
  2. 2 make positive connections with learners' knowledge, experience, and identity.
  3. 3 build knowledge about what is required for achieving particular tasks.
  4. 4 are engaging.
  5. 5 support the use of assessment to enhance learning.

What includes supplementary material to the report? ›

Supplementary material is relevant material that is additional to the main article. It can be anything from tables to presentations, to video and audio files.

What is a supplementary submission? ›

supplementary submission means a resubmission or additional information provided in relation to Permit application documents previously filed and reviewed, that requires additional review to determine Building Code compliance; Sample 1.

How do you write an author name in IEEE format? ›

There are three specific reference parts: Name of author(s): First initial or name followed by a comma and complete last name. Title of article/printed/electronic work: In quotation marks. Title of publication: In italics.

How do I write an IEEE abstract? ›

Your abstract should provide a brief summary of the research conducted, the conclusions reached, and the potential implications of those conclusions. A strong abstract will also: Consist of a single paragraph up to 250 words, with correct grammar and unambiguous terminology.

How do I write a book reference in IEEE format? ›

Basic format to reference a print book. [#] Author(s) Initial(s). Surname(s), Title of the Book, xth ed. City of Publisher, (U.S. State or Country if the City is not 'well known'): Publisher, Year of Publication, pp.

How hard is it to publish a research paper in IEEE? ›

Publishing paper in high quality journals requires high quality article, trustworthy,native language and a lot of expertise. It is more difficult to publish a paper unless it is a good quality original research. If your research is good, you just need to read some good related articles from the journal of your choice.

How can I publish IEEE papers for free? ›

IEEE Open Access delivers articles free of charge to readers worldwide. Learn about authorship and how to prepare, write, and submit quality technical articles.
...
  1. Request access to the IEEE Thesaurus and Taxonomy.
  2. Find article templates in Word and LaTeX formats.
  3. Visit the IEEE Xplore digital library.

What font does IEEE use? ›

Verdana is the primary IEEE typeface to be used on screen-based applications, such as PowerPoint documents and Web sites. Both Verdana and Times New Roman are default system fonts and are readily available to most users.

What is the font size for IEEE paper? ›

You should use 10 pt. Times New Roman font in your IEEE format paper. For the paper title, 26 pt. Times New Roman is used.

Is IEEE double spaced? ›

All text must be in a two-column, single-spaced format.

What is IEEE format for project report? ›

IEEE papers begin with a drop cap two lines deep, followed by the next 8-12 characters (or 1-2 words, whichever is appropriate) in all caps. Figures, tables, and equations should each be numbered consecutively, but separately. They should also be centered in the column in which they appear.

What is a supplementary citation? ›

Citations within supplemental data. Allows a single reference list. The online version should include all references used in an article. The print version does not include references only cited in supplementary data.

What is the difference between appendix and supplementary material? ›

The term used depends on the type of communication being prepared; appendices are usually used in theses and reports, whereas supplementary data or supporting information are often terms used by scientific journals.

What is supplementary data? ›

Definition: Supporting material that cannot be included in the printed version for reasons of space, and that is not essential for inclusion in the full text of the manuscript, but would nevertheless benefit the reader.

What would supplementary materials or using supplementary materials be? ›

These usually include skills development materials, vocabulary, phonology, grammar, practice materials, collections of communicative activities and teacher's resource materials. We can find supplementary materials from authentic sources such as newspaper articles, magazine articles, videos etc.).

Where do you put supplementary materials? ›

A list of all the supplementary materials and files included with a manuscript submission. This is usually required in some form by scholarly journals, though it can appear in a variety of places such as above or below the paper's reference list or along with the paper title in the journal's table of contents.

Which of the following is supplementary method? ›

Hence, questionnaire is the best method to get supplementary information about the personal characteristics.

What is the difference between supplemental and supplementary? ›

Supplemental means the same as supplementary. You'll probably be able to buy supplemental insurance at an extra cost.

Is appendix A supplementary material? ›

Appendices provide supplementary information to the main thesis and should always appear after the references/bibliography. If you are unsure about whether content should be included in the thesis or in an appendix, consult with your supervisor.

What is an appendix example? ›

Examples of items you might have in an appendix include mathematical proofs, lists of words, the questionnaire used in the research, a detailed description of an apparatus used in the research, etc. Your paper may have more than one appendix. Usually, each distinct item has its own appendix.

How do you create an appendix? ›

An appendix should be created on its own individual page labelled “Appendix” and followed by a title on the next line that describes the subject of the appendix. These headings should be centered and bolded at the top of the page and written in title case.

What is the importance of supplementary materials in education? ›

Supplemental materials can provide instructors a way to fill in perceived gaps within the prescribed instructional materials and can offer instructors additional approaches to motivate students. Complementary supplemental learning materials can also aid instructors with meeting the diverse needs of all learners.

What is the purpose of supplementary material in research report writing? ›

Supplementary material highlights the author's research by making the details of that process available to readers. Scientists who are interested in the author's research area can find articles more easily because supplementary material creates additional discovery points for the article through backlinks.

What is the importance of providing supplemental materials for an article? ›

Supplemental material “makes your article more discoverable, giving people another route to find your research.” Publishing supplementary materials may help with plagiarism prevention. If your extended methods, materials, and data sets are online, a plagiarism detector can identify anyone attempting to plagiarize.

What are the supplementary activities? ›

Supplementary activities are those activities organized by the school according to its curricular project during the school timetable and that differ from the actual teaching activities in terms of time, place or the resources.

What is a supplemental material in education? ›

Essentially, any materials being purchased that are not textbooks will fall under the category of “Supplemental.” Supplemental materials may be any media type (including but not limited to: digital resources, videos, audio recordings), and must be Board-approved if they are to be used with students.

What is supplementary material collection? ›

Supplementary materials (complementary to the main collection) is a term broad enough to include all kinds of materials and carries no implication of limits. Supplementary materials is the best term to describe the subject of the book.

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